Backfile Conversion

Backfile conversion is the act of replacing large volumes of documents with digital images.

Generally, backfile conversion consists of digitizing volumes of documents by using high speed scanning methods to convert these legacy documents into digital images to be stored as document libraries.

Today many companies or agencies have millions of records stored on media such as cardstock, maps, microfiche, or microfilm, to name a few. When a particular document is needed, locating these records could take hours or days, especially if they are stored off-site in a warehouse facility. Backfile conversion provides rapid access to these legacy documents in electronic formats.

Many of our customers are faced with the significant challenge of managing many years of accumulated documents. At Advanced Office Systems, we help them make the valuable information stored in these documents easily accessible by a process known as “document imaging”—the conversion of paper documents into electronic images via a computer system and input device(s). When these valuable information resources are converted from a traditional paper-based system into an electronic system, the resulting improvements in accessibility, office productivity, and information distribution can be quite dramatic.

AOS provides high-quality, cost-effective document scanning of a wide range of documents. Whether it's meeting minutes, financial records, personnel files, payroll and book-keeping, reports, maps, engineering and architectural documentation, or other documents overflowing your filing cabinets, AOS can convert virtually any documents you have accumulated over the years. This service is performed at our own secure facility where we will scan and transfer your information into electronic format and put all the information on your preferred electronic medium for easy accessibility.

Our document imaging services include:
• Free comprehensive needs assessment
• Complete project planning and estimating
• Secure shipment and storage of your documents
• Careful preparation and handling of your documents
• Scanning of bound books, flat documents, oversized documents, maps and more
• Timely turnaround and delivery


For more information, please call us at (225) 752-7700 or contact an AOS representative.
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