Document Imaging

Companies Spend An Average Of $120 In Labor To Find A Misfiled Document.

Companies also spend $220 to reproduce a lost document. A poor filing system wastes company time and money. Lost documents can spell legal trouble too. When the government requests materials during a company audit, failure to find the right paperwork can result in heavy penalties.

Businesses create 30 billion hard copy and digital documents a year, spending 8-15% of their revenue on printing and print distribution, or over $1000 per employee (IDC). Who’s managing the output, input and workflow of these documents? Often, the answer is “no one.”

Good document management is the cornerstone of an efficient, compliant work environment. Advanced Office Systems will organize all of your communications—hard copy and electronic—into a customized filing system. With easily searchable files, you’ll locate what you need in minutes, not hours.

When document workflow goes unmonitored, you spend more money than you need to. Profits are wasted on inefficient technology usage, and unnecessary equipment and service.

Never Buy Another Filing Cabinet.
Sharing documents over your network makes good business sense. It's cheaper than printing a copy for each employee. And online routing is nearly instantaneous. But what if many of your important business documents are in hard copy? How do you transfer them to a digital system? And how do you make sure your employees can find these digital files quickly.....especially if a client is waiting on the phone?

Get the Tools You Need.
Let Advanced Office Systems work with you to control runaway costs with a document accounting strategy.

We have the tools you need to:
• Analyze workflow to identify needs and opportunities.
• Track number of documents printed, copied, scanned and faxed.
• Eliminate excess document processes and equipment.

Monitoring document activity often results in:
• Lower annual document expenditures
• Increased efficiency, both for employees and equipment
• More accurate client/internal billing

Advanced Office Systems can help you determine the best way to scan all of your hard copies into digital media. We offer a complete accounting and audit solution so that you’ll always know when and where a document was scanned (and by whom). We also establish automated routing and filing systems, so documents can be easily shared, stored and found.

Advanced Office Systems provides smart solutions that help you manage every stage of the document lifecycle. With our proven products and workflow processes, you’ll create, organize, store, find, view and print documents with ease.

If you’re looking to improve productivity and your bottom line, Advanced Office Systems has the people and technology to assist you. Count on Advanced Office Systems to help put your documents to work for you. 

For more information, please call us at (225) 752-7700 or contact an AOS representative.
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