What is Document Imaging?

With the latest advancements in technology, tasks that were once time-consuming have now turned into a few simple clicks. Gone are the days of having to sift through mountains of paperwork and manually enter data and more workflow improvements are created every day. 

One constant technique for streamlining office efficiency should be a document imaging plan. As a means to accelerate office productivity, document imaging software converts paper documents into an electronic format. This makes accessing documents much more efficient while also clearing up valuable office space and cutting costs used for physical storage. 

With the latest advancements in technology, tasks that were once time-consuming have now turned into a few simple clicks. The need to manually enter data from mountains of paperwork is no longer necessary. Every day, more ways of improving workflow are introduced. 

One constant technique for streamlining office efficiency should be a document imaging plan. Document imaging software converts paper documents into an electronic format. Accessing paperwork is made more efficient. This saves valuable office space and reduces costs associated with physical filing storage. 

More Efficient 

Storing all your digital documents on a digital server makes it much more accessible. Employees can access important filings even when they’re not in the office. This is perfect for those who work remotely or want to do some work outside of office hours. 

People with access to these filings are able to quickly find the document they need in order to read, edit, share, or collaborate. This process saves time as you’re not having to sift through mountains of printed paperwork. Having everything in one organized place that you can access whenever and wherever is a game-changer for businesses. 

Saves Space

Document imaging also saves office space. Filing cabinets or storage rooms can become cluttered and frustrating to work with. In addition, they take up a lot of office space—space that could be used for other business operations.

By replacing the outdated physical filing system and converting your documents to digital form, you create a more cohesive office environment. Incorporating document management into your business plan will help open up your business to easier workplace processes.

Cost-Effective

According to Forbes, “The typical office worker spends an estimated 30% to 40% of their day searching for printed documents… and corporations spend some $120 billion annually on printed forms, which typically become outdated in just three months.” 

With document imaging, you can better control efficiency and runaway costs. Not to mention, storing paperwork digitally protects your information from disaster. 

When you partner with Advanced Office System, our expert technicians use document imaging software to organize all of your hard copy and electronic communications into a customized digital filing system.

We provide our partners with document imaging services. This includes a free comprehensive needs assessment, project planning and estimating, secure shipment and storage and scanning services. Contact us to get your free needs assessment today and learn more about the benefits of document imaging. 

When you partner with Advanced Office System, our expert technicians use software to organize all of your hard copy and electronic communications into a customized filing system. Through our document imaging services, we provide partners with a free comprehensive needs assessment, complete project planning and estimating, secure document shipment and storage, and scanning services. Contact us to get your free needs assessment today and learn more about the benefits of document imaging.